PraxVault is a New Jersey-based local AI assistant for independent medical practices across NJ, NY, and PA. Staff access patient records, verify insurance, and manage schedules through one chat — running entirely on hardware inside your office.
PraxVault
The problem
Independent practices run on siloed tools. Every patient interaction means jumping between EHR, insurance portals, and scheduling software — burning time that should go to patients.
ChatGPT and other cloud tools can't be used with patient data. Any workaround risks a HIPAA violation and the liability that follows.
Benefits verification. EHR lookup. Scheduling. Each lives in a different tab. Staff spend hours on navigation, not patient care.
Prior auths, patient outreach, scheduling — the same steps, every day. Staff time is expensive. PraxVault can automate any of it.
How it works
PraxVault ships as a pre-configured appliance. It connects to your existing systems on first boot — no IT team required.
Pre-hardened hardware arrives pre-configured for your practice size. Physical setup takes minutes.
Integrates with your EHR and insurance portals using credentials you already have. No new logins, no new contracts.
The AI model runs entirely on your hardware. Patient data never leaves the building — not even to train the model.
Remote monitoring, automatic updates, and on-call support — from our NJ team. One flat monthly fee, everything included.
Built for your workflow
Unlike rigid SaaS tools, PraxVault is fully customizable. Whatever repetitive tasks your staff handle every day, PraxVault can be built to automate them.
If your staff does it the same way every day, PraxVault can handle it. New capabilities are added as discrete, auditable automations — not open-ended AI. We work with you to identify the highest-value tasks and build them in.
Behavioral health, dermatology, ENT, cardiology — workflows are built around the specific admin patterns of your specialty, not generic healthcare.
Everything goes through a plain-language chat interface. No training required — if staff can type a question, they can use PraxVault.
What PraxVault does today
v0.3 ships with the following capabilities out of the box — and any workflow can be custom-built for your practice.
Full demographics, insurance, and visit history from your EHR in one response.
Real-time benefit lookups — copays, deductibles, coverage status, and coordination of benefits.
Set up daily schedules, book visits, view and cancel appointments — all in chat.
Surfaces relevant clinical data from the chart so staff can fill out and submit prior auth forms faster.
Flags patients with no visit in 12+ months, split by needs outreach vs. already scheduled.
Create new patient records directly from a chat prompt — no portal navigation required.
New workflows added continuously — or built custom for your practice.
Pricing
Hardware lease, software, maintenance, and support — all in a single monthly line item. No hidden fees, no per-transaction billing.
Pricing is tailored to your practice size, setup, and seat count.
Get a quote →Privacy & compliance
PraxVault keeps patient data on your hardware and routes every action through auditable, deterministic automations. The AI surfaces information — staff always review and act.
The AI model runs on-premises. There is no cloud AI in the data path — only connections to the EHR and insurance portals your practice already uses.
Every workflow action is logged with timestamp, inputs, and outputs. Any result can be reproduced for staff review or compliance response.
PraxVault surfaces information and assists workflows — it does not submit or act autonomously. Staff are always in the loop before anything is finalized.
We are actively building toward full HIPAA Business Associate compliance — BAA, risk analysis, and cyber insurance are on our near-term roadmap.
We're onboarding a small number of tristate-area practices. Trial period at no cost — we earn your business by proving the value first.